Exam forms

A course exam may be written, practical, oral, or a combination thereof, for example a series of part exams during the course.

In connection with the approval of course descriptions, the Department Board of Studies decides on the form of assessment, including type of part exams, to be used on the course.

Different rules governing the main forms of assessment are described below. Other forms of assessment can be approved by the relevant Department Board of Studies.

Change of exam form
Students must contact 'Study Administration’ (studadm@adm.dtu.dk) to apply for a change in the exam form (e.g. from written to oral exam) on the basis of special circumstances, for example a documented permanent functional impairment. ‘Study Administration’ will then contact the Department Board of Studies/course coordinator for an assessment of whether this is academically sound and practically possible to change the exam form. The Special Educational Support (SPS) employees (aus-sps@adm.dtu.dk) in the Office for Study Programmes and Student Affairs can provide assistance for this assessment as required. A precondition for allowing special exam arrangements is that the academic level of the exam is not lowered.

Practical exams as part of the teaching or as a final test
Courses comprising exercises (laboratory courses, workshop courses etc.) may be subject to continuous assessment or include a practical exam at the end of the course. The students must be informed of the criteria for the assessment, if the exams are subject to continuous assesment, at the beginning of the course. Each student’s contribution must be clearly stated so they can be assessed individually.

Oral exams
As a general rule, all oral exams are open to the public, but can be held behind closed doors under special circumstances justified, for instance, on grounds of student needs. Projects which, entirely or partially, are carried out with private companies, may, taking into account any information about trade secrets, know-how etc. in the report, be treated as confidential, be held behind closed doors too.

Oral exams may extend over several days. Any dates in addition to the specified exam dates must be agreed with the students. Students who are unable to attend an examination on these additional days, are entitled to participate in the exam on the exam date in accordance with the timetable or another day subject to agreement with the lecturer.

Oral exams must be taken before the end of the exam period, unless otherwise agreed between the course coordinator and the students.

Applicable from 1 September 2019 due to legal rights all oral exams must be conducted by two assessors. This also applies where the type of assessment includes an oral element. The second assessor may be either an external examiner or a co-examiner/assessor from DTU.

Oral group exams
An oral exam can take place as a group exam. Group exams are typically held in connection with written assignments prepared by two or more students (group project).

At oral group exams, the students are examined individually in such a way as to ensure that an individual assessment is made of the students’ performance. When organizing an oral group exam, the course coordinator must ensure that the time allocated for the exam is adapted to the number of students participating in the exam. All members of the project group are present during the entire exam.

It is important that each assessor notes the level and quality of participation of the individual students. The assessors must also ensure that all students participate in the exam to allow individual assessments to be made.

Students are entitled to be awarded the grade in private.

If an individual oral exam is held as a follow-up to a group project and as a follow-up to an oral group exam, if relevant, the other students in the group may not be present in the exam room before their own individual oral exam.

The possibility of choosing an individual exam instead of a group exam is only available to students with documented special educational needs. See above under ‘Change of exam form’.

However, special rules apply to final projects. Read more at DTU Inside under ‘Final projects’ under ‘Structure and rules’ or in the study programme curriculum.

Submission of written assignments during the course
Submission of assignments, reports, posters, etc. may be

Written assignments can be prepared individually or as group projects. The course coordinator must inform the students, if the project is expected to be individualized when prepared as a group project. If the project is not subjected to individualization, an oral examination must be held afterwards. This can either be conducted as a group exam or an individual exam. Find more information on group exams above under 'Oral group exams' and on group projects underneath. 

Students can only expect to have take-home assignments corrected/assessed that have been submitted on time.

Group projects
DTU recommends a maximum of six students for group projects.. The  course coordinator may decide on a lower or higher maximum number than six if this is in line with the learning objectives for the course.

Special rules apply to group size for BEng projects, BSc projects and MSc theses (see DTU Inside under ‘Final projects’ under ‘Structure and rules’).

Group projects can be written in two different ways. It is of great importance to the exam form whether the project is individualized; see below.

It must be clearly specified for which sections each student has the (main) responsibility and several students may well have the (main) responsibility for the same section. A group project is not deemed to be individualized if the students merely state that they have contributed equally to all sections of the report or the like.

Before the students commence a group project, the course coordinator must inform the students whether they are required to individualize the project. If a group project does not comply with the requirements for individualization or other formal requirements, the paper will be rejected and no assessment given.

Group projects without individualization
For group projects/group assignments, an independent grade or other assessment can only be awarded if the individual student’s contribution to the project can be ascertained (individualization). A group project for which the students’ individual contributions are not specified must, according to the rules, always be followed by an oral exam, as it is not possible to make an individual assessment on the basis of the group project alone. Only one grade will be given as an overall assessment, which is based on the project and the subsequent oral exam. The oral exam can be either an individual exam (i.e. one student at a time) or an oral group exam; see the above.

Group projects with individualization
For group projects/group assignments, where individualization is required, students’ individual contributions must be clearly distinguishable in regards to the chapters and sections in the assignment. For larger group projects, it is accepted that general descriptive sections such as the introduction, problem statement, scope, conclusion and the like are prepared jointly.

If the project states that the assignment in overall has been prepared jointly, this will not fulfill the requirement for individualization.

For individualized group assignments/group projects, there is no requirement for a subsequent oral exam, and the assessment can be done on the basis of the assignment/project alone.

Written exams (written on-site exams)
Written exams are always individual. The duration of the exam must be stated in the course description. 

If less than ten students register for a written exam, the lecturer is entitled to change the assessment form to an oral exam up until one week after the exam registration deadline. This must be done with due regard for the fact that the students were expecting a written exam. The lecturer is responsible for notifying the students in the event of a change in the assessment form. If the lecturer and all registered students agree, another approved assessment form can be applied.

Exam papers must be prepared in the language of instruction. In connection with courses taught in English based on English teaching material, exam assignments must be prepared in English only. The students exam papers must be prepared in the language of instruction. The assessors may allow exam papers to be submitted in other languages. Special rules apply to MSc theses.

Students should arrive at a written exam 15 minutes before the exam begins to prepare themselves for the exam start. Students who show up after the exam has started will not be allowed to participate in the exam. They will then receive an assessment of ‘Did not take exam’ (‘Ej Mødt’).

Mobile phones, music players, ear protectors, electronic earplugs or the like must not be brought to the exam. Ordinary earplugs are allowed. The usage of earplugs are at the student's risk (announcements during exam). Mobile phones will be collected prior to the exam and stored by the invigilators during the exam. Mobile phones are stored at the owner’s risk.

Find information on aids and materials at written exams at DTU Inside under 'Use of aids and materials at written exams' under 'Exam'.

Rescheduled exam for a cancelled written exam (on-site exam)
In each exam period a permanent scheme has been established extraordinary days in which to hold any rescheduled exams. A rescheduled exam is only to be used as an absolute emergency procedure if, in exceptional cases, a written exam (on-site exam) for a course cannot be held as planned after all options for holding the exam as planned have been exhausted.

A rescheduled exam is an offer to the students, which lapses if they decide not to take advantage of it. Students who do not take advantage of an offer of a rescheduled exam, will not have used an exam attempt. Students  can only participate in a new exam, at the earliest, the next time a (re)exam is offered.

At DTU Inside under ‘Structure and rules’ / ‘Dates of exam’ , there is an overview of the scheduling of rescheduled exams for two and a half years ahead.

http://www.studieinformation.dtu.dk/english/rules/exam/exam-forms
23 SEPTEMBER 2019